Proofreading Business Templates
What each document a proofreading business runs on actually needs to contain, and why. Copy the structure, adapt the wording, and stop guessing at paperwork.
See the templatesProofreading Business Plan Template
A clear plan turns "I want to be a proofreader" into something you can act on. This fill-in-the-blank structure walks through every section a partner, a lender or a future you needs to see, including the two most plans in this trade leave out: how many words a week you can actually take on, and what happens in the months when the academic work stops.
View template & details →Proofreading Business Startup Checklist
Most people starting out do the right things in the wrong order, and the usual casualty is pricing: a rate set before you know how fast you read is a guess you then have to defend to a client. This checklist puts the steps in the order that makes each one cheaper than it would otherwise have been.
View template & details →Proofreading Checklist Template
A checklist is what turns proofreading from a careful read into a repeatable process. The point is not that you would otherwise forget what a comma is, but that certain error classes survive a first pass reliably, and the only defense is to hunt each one deliberately rather than hope to notice it.
View template & details →Proofreading Style Sheet Template
The style sheet is the single most useful document in this trade and the one beginners skip. It is where you record every decision you made that the text did not make for you, so the job is consistent, defensible and, when the client asks why you changed something on page 200, answerable in one line.
View template & details →Proofreading Services Agreement Template
Almost every dispute in this trade traces back to one of three things being unwritten: what you agreed to change, when it was due, and what happens if the file turns out to be much heavier than the sample suggested. A short agreement that covers those three is worth more than a long one that covers none of them.
View template & details →Proofreading Quote Template
The mistake that costs new proofreaders the most money is quoting from a word count. Two 60,000-word documents can differ by a factor of three in the time they take, and the only way to know which one you have been sent is to assess a sample of it first. This structures a quote around that.
View template & details →Proofreading Invoice Template
Proofreading invoices are small, frequent and often international, which makes the boring fields the important ones. Most late payments in this trade are not disputes, they are invoices that lacked something the client accounts process needed and sat in a queue nobody was watching.
View template & details →Proofreading Rate Card Template
A rate card is not a price list you publish and defend forever. It is the internal structure you quote from, so that every job is priced the same way and the awkward cases, the rush job and the file that is much heavier than it looked, already have an answer rather than being negotiated from scratch each time.
View template & details →Proofreading Cover Letter Template
A cover letter for proofreading work is doing something unusual: it is a sample of the exact skill being hired. A typo in it is not an unlucky blemish, it is a demonstration, and every agency in this trade will tell you it is the fastest filter they have. This structures one that survives that reading.
View template & details →Freelance Proofreader Resume Template
A freelance proofreading resume is read by somebody deciding whether to send you a file this week, which makes it a different document from a career resume. What they need is your specialty, the style guides you work to, your capacity and your reliability. A chronology of unrelated jobs is not what is being looked for.
View template & details →Knowing the structure is the easy half
The harder half is what goes in it: the rate that still pays you at the end of the month, the clause that saves an argument, the wording that gets a reply. That is what the courses are for.
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